Here are 8 easy steps to planning your event (we recommend that you allow 2-6 weeks for planning).
1. Form a small group of people to coordinate the drive.
2. Decide on the period of time you will be holding the drive (suggested time is 2-3 weeks).
4. Choose a theme for your drive (ex: run the drive in connection with a Holiday, special event, or corporate initiative).
5. Establish commitment from key players in your group or organization (Ex: management, administrators, teachers, etc.)
6. Set a goal for the amount of items or pounds of goods you will collect. Suggest that each participant bring in one dozen household goods or clothing neatly folded or on hangers.
7. Decide if additional promotional materials will be needed to successfully promote the drive and contact the Goodwill Marketing & Communications Manager. The materials available for promotion include: brochures, posters, balloons.
8. Organize the delivery of the donations at the end of the drive with Goodwill Marketing & Communications Manager. Goodwill can provide donation receipts as needed.
Let people know what you are doing and how to get involved. Here are some suggestions:
- Schedule a fun kick-off event.
- Display posters and information in key locations throughout the office (ex: copy room, break room, elevator ).
- Host a “Spread the Goodwill” information meeting. Take a few minutes in the morning or at the end of a meeting to explain how they can make a difference!
- Include an article about the drive in your company newsletter.
- Send a companywide e-mail.
- Include a flyer in employee paychecks.
- Set up a display or bulletin board in the office or break room to inform coworkers of the project. Use the enclosed flyers to compliment the display.
- Develop a collection system and create a drop-off location/ box in a central location (ex: lobby).
It is always important to make the event fun for everyone involved. Here are some ideas:
- Encourage friendly competition between departments, classes, and offices.
- Challenge a rival company or school.
- Offer incentives or prizes (ex: stickers, dress-down days, pizza party).
- Organize a fashion show with the donated clothing.
- Assign a point value to different items and have an incentive for the person or team with the most points (ex: jeans – 10 points, shirts – 5 points, shoes – 8 points).
Celebrate the success and announce the results. Calculate the success of your donation drive with our Donation Impact Calculator. Here are some simple ways to follow-up and say thank-you:
- Give each of the donors a certificate of appreciation to acknowledge their participation (A sample is included in the packet and is available as a pdf).
- Send thank you cards, letters or e-mails to show your appreciation.
- Send a companywide e-mail to announce the overall results and acknowledge the participants.
- Include the results of the drive in a follow-up newsletter.
- Throw a party to celebrate the success of the drive.
The Donate Movement
Your donation of used goods can make a difference for people in your community, and help make a healthier planet as well. The Donate Movement, powered by Goodwill®, challenges all of us to donate conscientiously and responsibly.